The vendor works for the ERP company. AdAstra works for you.
The sales team promised a seamless implementation. The moment the contract was signed, the entire company became a stakeholder — Finance, IT, Operations, Legal, Procurement, HR. Six months later you're three months past go-live, over budget, and the team that started this project is not the same team trying to finish it. This is fixable. But it requires someone who has been inside these projects and knows exactly where they break.
Tell us where the project stands. We'll tell you honestly what we see.
Or email phil@adastracfo.com
The details change. The pattern doesn't. Here is the timeline most companies live through — and why the outcome is almost always more painful than anyone planned.
Months of evaluation. Extraordinary promises. Optimistic timelines by design — both parties know the project will run over, but optimism closes deals. Contract signed.
Sales team disappears. Implementation team arrives. The project immediately expands to touch Finance, IT, Operations, Legal, Procurement, HR. Nobody warned them it was coming.
Every third-party system needs integration: HRIS, procurement, Ramp, billing, AP automation. Each is its own sub-project with its own vendor. Budget and timeline begin to slip.
Month six. Budgeted for three. CEO is asking. Board is nervous. CFO and CTO taking political heat. The internal PM is exhausted and quietly considering leaving.
Finance and controller staff frequently leave during or immediately after major implementations. The people who understood the old system and managed the transition walk out the door.
The numbers aren't necessarily wrong. The company is just in a worse operating environment — deferred integrations, slower close, workarounds that became permanent. The CFO is being second-guessed.
COA design, account mapping, cost center structure, reporting hierarchy. These require accounting judgment. The implementation team makes these decisions by default if nobody on the client side owns them.
How Ramp maps to GL accounts. How HRIS syncs to payroll cost centers. How billing feeds deferred revenue. IT gets this wrong every time without a finance eye on it.
AdAstra has led project teams involving four external vendor implementation groups simultaneously. We know how to hold milestones, escalate, and get responses when the implementation team goes quiet.
This is the highest-urgency moment — and the one where outside help has the highest ROI. The internal team has the institutional knowledge but not the bandwidth. The vendor has deprioritized the account. What's needed is someone who can walk in, take ownership, and drive the project to completion.
Book a Discovery Call →Go-live is not the finish line. The close process in the new system is slower than the old one. Deferred integrations are now someone's perpetual side project. People have built workarounds they've stopped questioning. This is chronic friction that has been normalized — a thorn that's been in the sock so long it stopped registering as a thorn.
Book a Discovery Call →Every ERP implementation overruns budget and schedule. That is not a prediction — it is a pattern. The question is whether you have someone on your side who can anticipate where it goes wrong, contain the damage, and protect your financial interests when the vendor's team starts making decisions they shouldn't.
Book a Discovery Call →Led a multi-vendor integration connecting four platforms — custom supplier contract records in Salesforce creating corresponding PO records in NetSuite, synced with Ramp expense approvals and an AP automation layer. Coordinated external implementation teams from all four platforms simultaneously, plus a consulting firm. Designed internal controls on approvals into the system architecture.
Result: a seamless procure-to-pay workflow with one source of truth across all platforms. The outcome the original implementation promised but didn't deliver.
Inherited a payroll process built around a manual Excel tool that consumed the better part of a week every month. Rebuilt the tool from scratch, redesigned the reconciliation workflow, and enhanced cost center visibility — without changing the underlying payroll system. The process that took days now runs in a single morning.
Result: five-hour month-end payroll processing. The previous timeline wasn't the baseline — it was the symptom of a process that had never been designed.
A 30-minute call is enough to get a clear picture of where things are, what's fixable, and whether AdAstra is the right fit. No pitch, no proposal — just an honest conversation.
Tell us where things stand. We'll be direct about what we see and whether we can help.
Schedule Now →Or email phil@adastracfo.com